Job Title:  Administrative Assistant (f/m/d)

The Central European University (CEU) invites applications for an Administrative Assistant position in Facilities Department at the Vienna Campus. This position is a part-time, 20 hours/ week with indefinite contract.

Duties and Responsibilites 

• Handles common e-mail account
• Photocopies and files appropriate documents as needed
• Manages outgoing posts and records data on special deliveries
• Drafts, formats and prints relevant documents
• Assists in purchase orders and invoicing
• Cooperates with other units
• Works with the designated software 
• Handling and administering all incoming and outgoing postal deliveries to units
• Supporting and administering intercampus mail deliveries
• Notification of recipients by mail or phone
• Handling and administering packages delivered by external couriers
• Administering and reporting of the outgoing mails toward the Austrian Post
• Handling the postal stamp machine and reports its financial balance
• Liaising with external partners (postal services such as DHL, FEDEX, etc.)
• Substitutes the Stationary and ID card officer

Qualifications

Must possess a completed A-level or High School Diploma

What CEU Offers

• International environment
• Modern office space, easily accessible, opportunity to work from home (2 days/week)
• Salary supplement for meals
• Employer contributions to Resaver private pension plan
• Family support scheme
• In-house opportunities for job-related training and workshops

We offer a competitive salary starting from gross 18,864 EUR/year for 20/h week. 

How to Apply

Please submit a CV and motivational letter

CEU is strongly committed to the promotion of gender equality and equal opportunities within our institution. Previous training, work experience and/or engagement with matters of equality, diversity and inclusion at the organizational level will be an asset.

Central European University does not discriminate on the basis of—including, but not limited to—race, color, national and ethnic origin, religion, gender and sexual orientation in administering its educational policies, admissions policies, employment, scholarship and loan programs, and athletic and other school-administered programs.

About CEU

One of the world’s most international universities, a unique founding mission positions Central European University as both an acclaimed center for the study of economic, historical, social and political challenges, and a source of support for building open and democratic societies that respect human rights and human dignity. CEU is accredited in the United States and Austria, and offers English-language bachelor's, master's and doctoral programs in the social sciences, the humanities, law, environmental sciences, management and public policy. CEU enrolls more than 1,400 students from over 100 countries, with faculty from over 50 countries.

In 2019, CEU relocated from Hungary to Austria as the Hungarian government revoked its ability to issue US-accredited degrees in the country. As a result, CEU offers all of its degree programs in Vienna, Austria; and retains a non-degree, research and civic engagement presence in Budapest, Hungary, through its CEU Democracy Institute, the Institute for Advanced Study, the CEU Summer University and The Vera and Donald Blinken Open Society Archives (OSA), and its Hungarian language public educational programs and public lectures.

For more information, please visit https://www.ceu.edu/.