Job Title:  Department Coordinator (f/m/d)

The Central European University (CEU) invites applications for a Department Coordinator position in the Department of Environmental Sciences and Policy from December 1st, 2025 at the Vienna Campus.  This is a full-time position for an initial period of one year, with the possibility of renewal.

Duties and Responsibilities 

• Administrative support of departmental finance in close cooperation with the Budget and Finance Office 
• Use SAP for purchase orders and financial reimbursements 
• Assist in travel arrangements and reimbursements 
• Provide accounting support to research projects 
• Advising students on course enrollment and program rules 
• Helping with student course enrollment, administering records, credit and grade entry, data maintenance 
• Ensuring that students adhere to university and program policy 
• Communicating and coordinating with students 
• Managing financial issues of the students, including student insurance and grants 
• Data collection and analysis, preparation of budget expenditures 
• Record keeping of holidays and time sheets 
• Preparing meeting minutes, policy documents, etc. 
• Supporting internal and external reporting 
• Office management, maintaining inventory of office supplies and equipment 
• Support to the Head of Department, contact with central university administration  
• Providing high level administrative support to faculty, students and guests 

Qualifications

• Completed university degree (BA or higher)
• Ability to work independently
• Ability to work under pressure
• Ability to balance sensitivity towards student needs with ensuring student adherence to university and program regulations
• Proficiency in spoken and written English is a must. Experience in writing summaries, minutes, policies is an advantage.
• Proficiency in spoken and written German 
• Proficiency in using Office 365 and MS products
• Good financial management skills and familiarity with SAP
• Discretion when dealing with sensitive/confidential information 
• Multicultural orientation and open-mindedness
• Good organizational and interpersonal skills
• Interest in creative problem-solving
• Ability to handle multiple tasks and to prioritize
• Previous work experience at CEU is an advantage
• Previous higher education sector experience is an advantage 

What CEU Offers

We offer a competitive salary starting at EUR 50,000 that is commensurate with experience as well as a dynamic and international academic environment.  

Working at CEU means joining an international, diverse, and supportive environment. In addition to contributing to a mission-driven university, CEU offers a competitive benefits package, including: 

• Up to two days of home office per week 

• Participation in the RESAVER European Pension Fund 

• Edenred meal vouchers as a supplement to your compensation

How to Apply

Applicants need to submit:  

• Cover letter   

• Full resume  

• Writing sample, preferably business correspondence.

CEU is strongly committed to the promotion of gender equality and equal opportunities within our institution. Previous training, work experience and/or engagement with matters of equality, diversity and inclusion at the organizational level will be an asset.

Central European University does not discriminate on the basis of—including, but not limited to—race, color, national and ethnic origin, religion, gender and sexual orientation in administering its educational policies, admissions policies, employment, scholarship and loan programs, and athletic and other school-administered programs.

About CEU

One of the world’s most international universities, a unique founding mission positions Central European University as both an acclaimed center for the study of economic, historical, social and political challenges, and a source of support for building open and democratic societies that respect human rights and human dignity. CEU is accredited in the United States and Austria, and offers English-language bachelor's, master's and doctoral programs in the social sciences, the humanities, law, environmental sciences, management and public policy. CEU enrolls more than 1,400 students from over 100 countries, with faculty from over 50 countries.

In 2019, CEU relocated from Hungary to Austria as the Hungarian government revoked its ability to issue US-accredited degrees in the country. As a result, CEU offers all of its degree programs in Vienna, Austria; and retains a non-degree, research and civic engagement presence in Budapest, Hungary, through its CEU Democracy Institute, the Institute for Advanced Study, the CEU Summer University and The Vera and Donald Blinken Open Society Archives (OSA), and its Hungarian language public educational programs and public lectures.

For more information, please visit https://www.ceu.edu/.