Job Title:  Executive Assistant (f/m/d)

The Executive Assistant will play a key role by ensuring the effective functioning of the Legal Office by providing comprehensive administrative support to the General Counsel and the legal team. This role requires a high level of discretion, excellent organizational skills, and the ability to manage multiple tasks efficiently. The ideal candidate will have experience in a legal or academic environment and possess strong communication and interpersonal skills.  

Executive administrative responsibilities include schedule management for the General Counsel, coordination of team travel, and oversight of the Legal Offices in both Budapest and Vienna. The role also involves expense processing, monthly budget reporting, and acting as a liaison to the broader university community. Additional tasks include conducting research, supporting cultivation events, and contributing to internal and external communication efforts. The Executive Assistant also provides project support for ongoing and new initiatives, such as policy reviews and updates. 

Duties and Responsibilities 

• Cooperates and coordinates projects with other units 

• Takes care of website functions and social media profiles 

• Works in the designated database (UIS, SITS, Nexon, SAP, etc), enters data and updates records 

• Submits reports and prepares presentations/proposals as assigned 

• Acts as budget administrator (or administers budgets), Manages staff expense requests, Assists in purchase orders and invoicing

• Supports the budget holder in the planning process and in tracking year-to-date spending.  

• Organizes events 

• Handles common email account 

• Manages agendas/travel arrangements/appointments 

• Research for and creation of high-level briefings, correspondence, and proposals.  

• Responsibility for departmental digital media, including content creation and online community engagement. 

• Manage database subscriptions and annually evaluate available tools. 

• Regularly evaluate and improve upon systems once implemented and provide input into the budget planning and monitoring process.  

Qualifications 

• Bachelors degree or equivalent 

• Experience with SAP preferred. 

• 3-5 years demonstrated work experience in a similar position is required 

What We Offer

We offer a competitive salary starting from EUR 42,000 that is commensurate with experience as well as a dynamic and international environment.

To view our benefits, please visit our Career site here.

How to Apply

To apply, please submit a CV and cover letter on our career portal.